Disclosure for New Accommodations

Guidelines for Disclosing and Documenting a Disability to Support Accommodation Requests

To facilitate accommodation requests, students are encouraged to follow these step-by-step instructions:

Step One: Complete and submit the “Disclosure for New Accommodations Form” below.

Step Two: Submit relevant documentation of your disability, including any medical records outlined in our Accessibility Services policy. If you had an IEP or 504 Plan in high school, adhere to the following deadlines to ensure accommodation placement:

  • For new and transfer students: July 17 for fall semester, and December 1 for spring semester.
  • For returning students: By March 1.

*Note: While we accept documentation throughout the year, meeting these deadlines ensures timely implementation of requested accommodations.

Step Three: The Student Access & Support Specialist will arrange an intake meeting with the student.

We meet individually with each student to comprehend their specific needs, ensuring they are well-informed about available resources, support, and their rights and responsibilities.

Step Four: After receiving documentation and completing the intake meeting, the Accessibility Services Office will assess eligibility for accommodation(s).

Documentation is promptly reviewed, but processing can take up to 30 days. Additional documentation or consultation with a provider may be necessary for further clarification before a decision can be made.

Confidentiality of Information

The Accessibility Service Office is dedicated to upholding the confidentiality of information related to a student’s disability, in accordance with applicable laws.

The following guidelines, aligned with relevant state and federal regulations, outline the treatment of such information and will be communicated to students: 

  1. Limited Access: Immediate access to student files within the Accessibility Services Office is restricted to designated staff. Any details concerning a disability are deemed confidential and will only be disclosed to individuals within Monmouth College with a legitimate educational interest.
  2. FERPA Protection: Information in the Accessibility Services Office is restricted to designated staff. Any details concerning a disability are deemed confidential and will only be disclosed to individuals within Monmouth College with a legitimate educational interest.
  3. Restricted Release: Sensitive information in student files will not be released except as permitted by federal and state laws.
  4. Legal Processes: A student’s file may be disclosed in response to a court order or subpoena.
  5. Authorization for External Sharing: If a student desires to have information about their disability with individuals outside of the College, written authorization must be provided below or written authorization must be provided to the Student Access & Support Specialist. Before granting such authorization, students should comprehend the purpose of the release and recipients of the information. It is important to note that the Specialist may, at their discretion, share information with institutional personnel concerning a student’s disability if circumstances necessitate and there is an appropriate legitimate educational interest involved. 
  6. Review Rights: Students have the right to review their Accessibility Services file with reasonable notification.