Test Proctoring
Proctoring Guidelines
This allows the student to utilize the accommodation of an alternate location and/or extended time on exams/quizzes. If a professor chooses, they can make their own arrangements to test a student. If that is the case, the Accessibility Services Office does not need to be notified; however, if a student and a faculty member need assistance with proctoring, the following guidelines apply:
- At least one week before the exam/quiz, the student speaks with the professor (as per dates on the syllabus) to indicate the upcoming exam/quiz is one they would like to have the Accessibility Services Office proctor. Once the professor has been notified and agrees, the student fills out the online test proctoring request form at least 48 hours prior (not including weekends or holidays) to the time they are requesting to take the exam/quiz in the Accessibility Services Office. Please remember that all student accommodations must be granted.
- Once the test proctoring request form has been submitted, the Accessibility Services Office will follow up via email with the student and professor to confirm the date and time. Proctoring is available Monday-Friday 8:00am-4:00pm.
- Faculty will be asked to submit the exam within 24 hours of the scheduled proctored time (not including a weekend). Exams can be submitted electronically to the Accessibility Services Office. The professor will also be asked to explain any special instructions so we can best convey the information at the time of proctoring and/or have an understanding of what materials, if any, can be used by the student (notes, book, calculators, etc.).
- Once the exam has been proctored, the Accessibility Services Office will return the exam to the professor via email in a timely manner, or the professor may pick the exam up any time at the Accessibility Services Office, Monday through Friday 8:00am-4:00pm.
Final Exam Proctoring Policy
In an effort to assist the faculty, the Accessibility Services Office can assist, when available, with proctoring final exams for students with accommodations.
Proctored final exams are hosted by the Accessibility Services Testing Center during business hours (8am-4:30pm) and only during the weekdays (Monday-Friday).
There are 2 time slots available for testing each weekday during finals:
Friday- 8:00am (Start) or 12:00pm (Start)
Monday- 8:00am (Start) or 12:00pm (Start)
Tuesday- 8:00am (Start) or 12:00pm (Start)
Wednesday- 8:00am (Start) or 12:00pm (Start)
If a final exam is scheduled with the College on a weekend or after 4:00pm, the Accessibility Services Office will work with the faculty and student to reschedule the exam within the weekday, during one of the above scheduled start times. This may mean that the student takes the exam before or after the normal class time. If a professor is uncomfortable with this, they may proctor the exam with the student, acknowledging their accommodation needs, on the actual day/time of the exam.
The following guidelines for final exam proctoring apply:
- Approximately two-three weeks before final exams, the Accessibility Services Office will notify, via email, all ADA students encouraging them to review their final exam schedule and determine if exams need to be proctored.
- A deadline will be set for the student to notify the Accessibility Services Office of those exams so they can be appropriately scheduled.
- The student speaks with the professor by the same designated deadline to indicate they would like to utilize their accommodations of alternate location and/or extended time.
- Once the professor has been notified and agrees, the student fills out the online test proctoring request form.
- The Student Access & Support Specialist will make arrangements with the student and professor via email regarding a date and time when the exam is to be proctored.
- Faculty will be asked to submit the exam within 24 hours of the scheduled proctored time (Monday exams are needed the Friday prior). Exams can be submitted electronically to the Accessibility Services Office, or a hard copy dropped off at the office (1st floor, Hewes Library, ACE). The professor will also be asked to explain any special instructions so the information can be conveyed at the time of proctoring and/or have an understanding of what materials, if any, can be used by the student (notes, book, calculators, etc.).
- Once the exam has been proctored, the Student Access & Support Specialist will return the exam to the professor in a timely manner via email or the faculty member pay pick it up.