Test Proctoring Policy

In an effort to assist the faculty, Student Success & Accessibility Services can assist, when available, with proctoring exams for individual courses.

This allows for a student to utilize the accommodation of an alternate location and/or extended time on exams/quizzes. If a professor chooses, they can make their own arrangements with a student. If that is the case, the SSAS office does not need to be notified.

However, if a student and a faculty member need assistance with proctoring, the following guidelines should be observed:

  1. The student should speak with the professor at least one week before the exam (as per dates on the syllabus) to indicate the exam/quiz upcoming is one they would like to utilize their accommodations of alternate location and/or extended time.
  2. Once the professor has been notified and agrees, the student should contact SSAS office in advance of the exam (at least 48 hours, not including a weekend).
  3. The student should fill out and submit the test proctoring request form.
  4. The Coordinator of SSAS will make arrangements via email with the student and professor regarding a date and time when the exam is to be proctored.
  5. The faculty member will be asked to submit the exam within 24 hours of the scheduled proctored time. Exams can be submitted electronically to the Coordinator or dropped off at the office in the Academic and Career Excellence in a hard copy. The professor will also be asked to explain any special instructions so we can best represent you at the time of proctoring and/or have an understanding of what materials, if any, can be used by the student (notes, book, calculators, etc).
  6. Once the exam has been proctored, the Coordinator will return the exam to the professor in a timely manner (usually the next business day). The exam is usually placed in an envelope and slid under the professor’s office door.

Final Exam Proctoring Policy

In an effort to assist the faculty, the SSAS office can assist, when available, with proctoring final exams for students with accommodations.

Proctored final exams are hosted by SSAS office during business hours (8 a.m.-4:30 p.m.) and only during weekdays. If a final exam is scheduled with the College on a weekend or after 4:30 p.m. on a weekday, the Coordinator of SSAS will work with the faculty and the student to reschedule this exam within the weekday, business-hour format.

This could mean that the student takes the exam before or after the normal class time. If a professor does not prefer that to happen, they are welcome to proctor the exam with the student, acknowledging their accommodation needs, on the actual day/time of the exam.

The following guidelines for final exam proctoring will occur:

  1. Approximately two to three weeks before final exams, the Coordinator of SSAS will notify, via email, all ADA students, encouraging them to review their final exam schedule and determine what, if any, courses they need an exam proctored.
  2. A deadline will be set for the student to notify the SSAS office of those exams so they can be appropriately scheduled.
  3. The student should speak with the professor by the same designated deadline to indicate the final exam is one they would like to utilize their accommodations of alternate location and/or extended time.
  4. Once the professor has been notified and agrees, the student should fill out the online test proctoring request for located at: (need URL added)
  5. The Coordinator of SSAS will make arrangements via email with the student and professor regarding a date and time when the exam is to be proctored.
  6. The faculty will be asked to submit the exam the day before the final exam is to be proctored. (Monday exams are needed on Friday.) Exams can be submitted electronically to the Coordinator or dropped off at the office at the Academic and Career Excellence  in a hard copy. The professor will also be asked to explain any special instructions so we can best represent you at the time of proctoring and/or have an understanding of what materials, if any, can be used by the student (notes, book, calculators, etc.).
  7. Once the exam has been proctored, the Coordinator will return the exam to the professor in a timely manner (usually the next business day). The exam is usually  placed in an envelope and slid under the professor’s office door.