All employees are expected to abide by policies, protocols and guidelines outlined in this plan. Failure to do so places others at risk and may result in corrective action.
Employee health screening process
It is critical for employees to understand and be aware of COVID-19 symptoms.
If an employee experiences symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.), that employee should not come to campus. Similarly, if an employee has experienced a close contact, the employee should follow the appropriate protocol for close contact. In addition, if an employee develops symptoms while on campus, the employee should separate from others and leave campus in a manner that reduces any contact with others. It is imperative for employees to immediately and safely communicate with their supervisors in situations like these.
Daily symptom self-check
Daily symptom self-check
The College is providing to all students, faculty and staff a daily symptom tracker on everyone’s MyMC page to help monitor symptoms and to minimize the risk of exposing others to the COVID-19 virus. All will receive a daily email reminder and a link to the symptom tracker.
Employees who are unvaccinated must monitor symptoms every day before reporting to work. All employees who experiences symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.), regardless of vaccination status, should report such symptoms via the daily symptom tracker, and the employee should not come to campus. The employee must stay home and contact their supervisor as soon as possible. Individuals who check a symptom or who indicate they have been exposed to someone infected with COVID-19 will be routed to the OSF Medical Center website for guidance on symptoms and next steps. Use of this OSF service is free, and it is not limited to OSF patients.
More information about COVID-19 symptoms is also available from the CDC.
According to the CDC, individuals with certain conditions may have an increased risk for COVID-19 infection. Those conditions may include:
- Older adults (aged 65 years and older);
- People with HIV;
- Asthma (moderate-to-severe);
- Chronic lung disease;
- Serious heart conditions;
- Chronic kidney disease being treated with dialysis;
- Severe obesity; and
- Being immunocompromised.
Understanding that information from the CDC, including the above list, is frequently updated and should be periodically reviewed, those who have concerns about returning to work due to a condition that places them at in a higher-risk or vulnerable group for COVID-19 infection are encouraged to visit the CDC website.
Request for leave of disability accommodations
If an employee has or may have a need for a disability accommodations related to COVID-19, including an inability to wear appropriate PPE (masks, etc.), the employee should contact the College Personnel Office.
COVID-19 cases and close contacts:
Notification, isolation, and quarantine protocol
- Required Notification: Members of the campus community - students, faculty, staff and contracted- services personnel (bookstore, dining services and campus security) – who test positive for COVID-19 must immediately notify Monmouth College. Students should immediately notify the Office of Student Affairs (309-457-2114 or via email). Faculty, staff and contracted services should immediately notify the Personnel Office (309-457-2122).
Isolation: In accordance with guidelines from the Illinois Department of Public Health, faculty and staff who test positive for COVID-19 will be required to isolate away from other members of the campus community as follows:
- Faculty and staff who have tested positive for COVID-19, regardless of vaccination status, should stay masked when around others for 10 days following onset of symptoms, or if no symptoms for 10 days following date of positive test.
- All faculty and staff who tests positive for COVID-19, regardless of vaccination status, should isolate for 5 days after onset of symptoms, or 5 days after date of positive test if no symptoms are present.
- If faculty or staff members testing positive have no symptoms or their symptoms have resolved after 5 days, they are released from isolation following the date of the positive test.
Defined: A close contact is defined as any individual who was within six feet of an infected person for a cumulative total of at least 15 minutes over a twenty-four hour period starting from two days before illness onset or, for asymptomatic patients, two days prior to positive specimen collection.
In the event of a close contact, and in accordance with guidelines from the Illinois Department of Public Health, the following Quarantine guidelines should be followed:
Faculty and staff, who are eligible for boosting and have been boosted OR completed the primary series of Pfizer or Moderna within the last 6 months OR completed the primary series of J & J vaccine within the last 2 months, should test on day 5 if possible. Such faculty and staff who develop symptoms should immediately quarantine until a negative test confirms that symptoms are not caused by COVID-19.
Faculty and staff, who have completed the primary series of Pfizer or Moderna vaccines over 6 months ago and are not boosted OR completed the primary series of J & J over 2 months ago and are not boosted OR are unvaccinated, should quarantine for 5 days following the close contact and test on day 5, if possible. Such faculty and staff who develop symptoms should immediately quarantine until a negative test confirms that symptoms are not caused by COVID-19.
- Household Contacts: Household contacts with a COVID-19 Case, where separate living quarters have been maintained since specimen collection for COVID-19 case, should quarantine for 5 days after last exposure to COVID-19 case. Household contacts that share a room/living quarters (i.e., have ongoing contact with or exposure to COVID-19 case) should quarantine during contact and for 5 days after COVID-19 Case is released from isolation. As issues associated with a household contact can be somewhat complex, review additional information provided by the Illinois Department of Public Health. Individuals who have experience a household contact should follow the testing guidelines for “Quarantine” relative to testing.
- Required Notification: Members of the campus community — students, faculty, staff and contracted-services personnel (bookstore, dining services and campus security) –- who are a close contact or household contact of an individual who has tested positive for COVID-19 must immediately notify Monmouth College. Students should immediately notify the Office of Student Affairs (309-457-2114). Faculty, staff and contracted services should immediately notify the Personnel Office (309-457-2122).
Campus and community communication
To the extent allowed by HIPAA and FERPA regulations, which prohibit the release of personally identifiable health information, Monmouth College will strive to keep the campus and local community apprised of COVID-19 cases that derive from students and College.
Questions or concerns
If an employee has questions or concerns regarding safety on campus in light of the pandemic or this plan, those issues should be discussed with their supervisor; if not resolved, the Personnel Office should be contacted.