All employees are expected to abide by policies, protocols and guidelines outlined in this plan. Failure to do so places others at risk and may result in corrective action.
Alternative work options
A variety of mechanisms are available to facilitate social distancing and reduce the density of employees within buildings and workspaces. Supervisors will give particular consideration to those in higher-risk categories in assessing remote work arrangements. In addition, supervisors will take into account factors such as: the need for on-site staffing based on mission-critical operations, ability to control and manage specific work environments, protecting vulnerable workers, and necessity of accessing on-site resources.
- Remote Work. To facilitate social distancing, departments are encouraged to continue utilizing remote work for appropriate employees, as determined by supervisors and approved by the vice president for that division.
- Virtual Meetings and Communications. Even when collaborating with others present on campus, employees should, to the extent feasible, utilize electronic communication tools (e.g., phone, email, Microsoft Teams, Zoom, etc.) to reduce in-person meetings.
- Alternating Days or Weeks. Departments should consider scheduling on-site staffing patterns, such as alternating days or weeks, to help enable social distancing, especially in areas with large common workspaces.
- Staggered Scheduling within the Workday. Departments should consider staggering work schedules within the workday to assist with social distancing measures that aid in reducing congestion at the beginning and end of the workday and during break periods.
Communal microwaves and refrigerators
With buildings reopened communal microwave ovens and refrigerators in classroom buildings and offices will not be in operation in order to reduce the risk of virus transfer.
Campus water fountains will be turned off and vending machines will be empty until COVID-19 restrictions have been reduced. The hands-free, bottle-filling stations will still be available.
Employee health screening process
It is critical for employees to understand and be aware of COVID-19 symptoms.
If an employee experiences symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.), that employee should not come to campus. Similarly, if an employee has experienced a close contact, the employee should follow the protocol for close contact. In addition, if an employee develops symptoms while on campus, the employee should separate from others and leave campus in a manner that reduces any contact with others. It is imperative for employees to communicate with their supervisors in situations like these.
Daily symptom self-check
The College is providing to all students, faculty and staff a daily symptom tracker on everyone’s MyMC page to help monitor symptoms and to minimize the risk of exposing others to the COVID-19 virus. All will receive a daily email reminder and a link to the symptom tracker.
Employees working on campus must monitor symptoms every day before reporting to work. If an employee experiences symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.), the employee should not come to campus. The employee must stay home and contact their supervisor. Individuals who check a symptom or who indicate they have been exposed to someone infected with COVID-19 will be routed to the OSF Medical Center website for guidance on symptoms and next steps. Use of this OSF service is free, and it is not limited to OSF patients.
More information about COVID-19 symptoms is also available from the CDC.
According to the CDC, individuals with certain conditions may have an increased risk for COVID-19 infection. Those conditions may include:
- Older adults (aged 65 years and older);
- People with HIV;
- Asthma (moderate-to-severe);
- Chronic lung disease;
- Serious heart conditions;
- Chronic kidney disease being treated with dialysis;
- Severe obesity; and
- Being immunocompromised.
Understanding that information from the CDC, including the above list, is frequently updated and should be periodically reviewed, those who have concerns about returning to work due to a condition that places them at in a higher-risk or vulnerable group for COVID-19 infection are encouraged to visit the CDC website.
Employees who have been authorized to return to work on-site and have concerns about doing so because of a condition that places them in a higher-risk or vulnerable group, those who are pregnant, or those who wish to seek disability accommodations related to returning to on-site work should contact Director of Personnel Mike McNall.
Request for leave of disability accommodations
If an employee has or may have a need for leave or disability accommodations related to COVID-19, including an inability to wear appropriate PPE (masks, etc.), the employee should contact the College Personnel Office.
COVID-19 cases and close contacts:
Notification, isolation, and quarantine protocol
- Required Notification: Members of the campus community - students, faculty, staff and contracted- services personnel (bookstore, dining services and campus security) – who test positive for COVID-19 must immediately notify Monmouth College. Students should immediately notify the Office of Student Affairs (309-457-2114 or via email). Faculty, staff and contracted services should immediately notify the Personnel Office (309-457-2122).
- Isolation: In accordance with guidelines from the Illinois Department of Public Health, members of the campus community who test positive for COVID-19 will be required to isolate away from other members of the campus community for a minimum period of 10 days after symptom onset (see Symptoms of Coronavirus). They can be released from isolation only after afebrile and feeling well (without fever reducing medication) for at least 24 hours. In the event an employee has recovered from COVID-19 within 90 days of testing positive, an exception to this isolation may be allowed. Employees should contact the College Personnel Office.
- Defined: A close contact is defined as any individual who was within six feet of an infected person for a cumulative total of at least 15 minutes over a twenty-four hour period starting from two days before illness onset or, for asymptomatic patients, two days prior to positive specimen collection. Individuals who have been fully vaccinated for at least two weeks at the time of a close contact will not be considered to have had a close contact, provided they remain asymptomatic (i.e. quarantine procedures will not apply).
- Quarantine: In accordance with current guidelines from the Illinois Department of Public Health, members of the campus community who are a close contact, will be required to quarantine away from other members of the campus community for a minimum of 14 days after the last (most recent) contact with the COVID-19 case. If a close contact develops symptoms, s/he should follow isolation rules for COVID-19 case. Individuals who have been fully vaccinated for at least two weeks prior to close contact or household contact will not be required to quarantine provided they remain asymptomatic.
- Household Contacts: Household contacts with a COVID-19 Case, where separate living quarters have been maintained since specimen collection for COVID-19 case, should quarantine for 14 days after last exposure to COVID-19 case. Household contacts that share a room/living quarters (i.e., have ongoing contact with or exposure to COVID-19 case) should quarantine during contact and for 14 days after COVID-19 Case is released from isolation. As issues associated with a household contact can be somewhat complex, review additional information provided by the Illinois Department of Public Health. Individuals who have been fully vaccinated for at least two weeks prior to close contact or household contact will not be required to quarantine provided they remain asymptomatic.
- Required Notification: Members of the campus community — students, faculty, staff and contracted-services personnel (bookstore, dining services and campus security) –- who are a close contact or household contact of an individual who has tested positive for COVID-19 must immediately notify Monmouth College. Students should immediately notify the Office of Student Affairs (309-457-2114). Faculty, staff and contracted services should immediately notify the Personnel Office (309-457-2122). Individuals who have been fully vaccinated for at least two weeks prior to close contact or household contact will not be required to notify the College.
Campus and community communication
To the extent allowed by HIPAA and FERPA regulations, which prohibit the release of personally identifiable health information, Monmouth College will strive to keep the campus and local community apprised of COVID-19 cases that derive from students and College.
Questions or concerns
If an employee has questions or concerns regarding safety on campus in light of the pandemic or this plan, those issues should be discussed with their supervisor; if not resolved, the Personnel Office should be contacted.