All employees are expected to abide by policies, protocols and guidelines outlined in this plan. Failure to do so places others at risk and may result in corrective action.
Employee health screening process
It is critical for employees to understand and be aware of COVID-19 symptoms.
If an employee experiences symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.), that employee should not come to campus. Similarly, if an employee has experienced a close contact, the employee should follow the protocol for close contact. In addition, if an employee develops symptoms while on campus, the employee should separate from others and leave campus in a manner that reduces any contact with others. It is imperative for employees to communicate with their supervisors in situations like these.
Daily symptom self-check
The College is providing to all students, faculty and staff a daily symptom tracker on everyone’s MyMC page to help monitor symptoms and to minimize the risk of exposing others to the COVID-19 virus. All will receive a daily email reminder and a link to the symptom tracker.
Employees who are unvaccinated must monitor symptoms every day before reporting to work. All employees who experiences symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.), should report such symptoms via the daily symptom tracker, and the employee should not come to campus. The employee must stay home and contact their supervisor. Individuals who check a symptom or who indicate they have been exposed to someone infected with COVID-19 will be routed to the OSF Medical Center website for guidance on symptoms and next steps. Use of this OSF service is free, and it is not limited to OSF patients.
More information about COVID-19 symptoms is also available from the CDC.
According to the CDC, individuals with certain conditions may have an increased risk for COVID-19 infection. Those conditions may include:
- Older adults (aged 65 years and older);
- People with HIV;
- Asthma (moderate-to-severe);
- Chronic lung disease;
- Serious heart conditions;
- Chronic kidney disease being treated with dialysis;
- Severe obesity; and
- Being immunocompromised.
Understanding that information from the CDC, including the above list, is frequently updated and should be periodically reviewed, those who have concerns about returning to work due to a condition that places them at in a higher-risk or vulnerable group for COVID-19 infection are encouraged to visit the CDC website.
Request for leave of disability accommodations
If an employee has or may have a need for a disability accommodations related to COVID-19, including an inability to wear appropriate PPE (masks, etc.), the employee should contact the College Personnel Office.
COVID-19 cases and close contacts:
Notification, isolation, and quarantine protocol
- Required Notification: Members of the campus community - students, faculty, staff and contracted- services personnel (bookstore, dining services and campus security) – who test positive for COVID-19 must immediately notify Monmouth College. Students should immediately notify the Office of Student Affairs (309-457-2114 or via email). Faculty, staff and contracted services should immediately notify the Personnel Office (309-457-2122).
- Isolation: In accordance with guidelines from the Illinois Department of Public Health, members of the campus community who test positive for COVID-19 will be required to isolate away from other members of the campus community for a minimum period of 10 days after symptom onset (see Symptoms of Coronavirus). They can be released from isolation only after afebrile and feeling well (without fever reducing medication) for at least 24 hours. In the event an employee has recovered from COVID-19 within 90 days of testing positive, an exception to this isolation may be allowed. Employees should contact the College Personnel Office.
- Defined: A close contact is defined as any individual who was within six feet of an infected person for a cumulative total of at least 15 minutes over a twenty-four hour period starting from two days before illness onset or, for asymptomatic patients, two days prior to positive specimen collection. Individuals who have been fully vaccinated for at least two weeks at the time of a close contact will not be considered to have had a close contact, provided they remain asymptomatic (i.e. quarantine procedures will not apply) and test 3 to 5 days from exposure.
- Quarantine: In accordance with current guidelines from the Illinois Department of Public Health, members of the campus community who are a close contact, will be required to quarantine away from other members of the campus community for a minimum of 14 days after the last (most recent) contact with the COVID-19 case. However, for those who are and remain asymptomatic (no symptoms) quarantine will be shortened to 10 days, understanding monitoring of symptoms will be required for the full 14 day period. If a close contact develops symptoms, s/he should follow isolation rules for COVID-19 case. Individuals who have been fully vaccinated for at least two weeks prior to close contact or household contact will not be required to quarantine provided they remain asymptomatic and test 3 to 5 days from exposure.
- Household Contacts: Household contacts with a COVID-19 Case, where separate living quarters have been maintained since specimen collection for COVID-19 case, should quarantine for 14 days after last exposure to COVID-19 case. Household contacts that share a room/living quarters (i.e., have ongoing contact with or exposure to COVID-19 case) should quarantine during contact and for 14 days after COVID-19 Case is released from isolation. As issues associated with a household contact can be somewhat complex, review additional information provided by the Illinois Department of Public Health(opens in a new tab). Individuals who have been fully vaccinated for at least two weeks prior to close contact or household contact will not be required to quarantine provided they remain asymptomatic and test 3 to 5 days from initial exposure and continue to periodically test if exposure continues.
- Required Notification: Members of the campus community — students, faculty, staff and contracted-services personnel (bookstore, dining services and campus security) –- who are a close contact or household contact of an individual who has tested positive for COVID-19 must immediately notify Monmouth College. Students should immediately notify the Office of Student Affairs (309-457-2114). Faculty, staff and contracted services should immediately notify the Personnel Office (309-457-2122). Individuals who have been fully vaccinated for at least two weeks prior to close contact or household contact will not be required to notify the College.
Campus and community communication
To the extent allowed by HIPAA and FERPA regulations, which prohibit the release of personally identifiable health information, Monmouth College will strive to keep the campus and local community apprised of COVID-19 cases that derive from students and College.
Questions or concerns
If an employee has questions or concerns regarding safety on campus in light of the pandemic or this plan, those issues should be discussed with their supervisor; if not resolved, the Personnel Office should be contacted.