Student Organizations - Recognition Process
A Philosophy of Student Organizations
Monmouth College students engage in a wide variety of co-curricular activities. Many of these activities are organized by students who share a common interest or goal.
The many campus organizations can be found at on the student activities page. Honor societies enroll students who achieve academic distinction and several groups provide for those whose talents are in the arts. Six national Greek organizations add an important dimension to Monmouth College.
Notable among Monmouth's traditionally strong music organizations are the Monmouth College Pipe Band and the Monmouth College Chorale.
The Coalition of Ethnic Awareness, the Coalition for Women's Awareness, LaRaza, Monmouth Christian Fellowship and Students Organized for Service speak to the special needs of students with particular interests.
In some cases a group of students may seek to become recognized formally as a Monmouth College Student Organization.
In general terms the College grants recognition only to a student group 1) whose function meets a clear student need not already met by a recognized organization, 2) whose purpose and associations are not inconsistent with the mission and heritage of the College, 3) whose existence advances a sense of community throughout the College.
These standards of recognition imply several things.
First, while honoring the right of members of the College community to the fullest freedom of expression consistent with good order, the College does not lend its name or resources to organizations that advocate or act in a manner hostile to the values espoused by the institution itself.
The College will consider the goals and actions of associations external to Monmouth in considering recognition of student groups who wish to affiliate with such organizations.
Second, only student organizations that have the goal and potential to promote the shared personal and intellectual growth of the whole campus community can expect recognition.
Organizations that turn away from significant portions of the community or act to alienate others will not receive formal recognition.
Benefits of Recognition
While a variety of student activities, formal and informal, take place in College facilities, only recognized student organizations are guaranteed that right to schedule and use College facilities (for events that do not produce revenue) and have activities listed in the College calendar and other publications.
- Only recognized organizations may use campus mailboxes, computer accounts and such similar services.
- Only recognized groups may host programs and invite speakers to campus under their own authority.
- Only recognized organizations may receive College funds (through SS, or ASAP if the appropriate criteria are met, or from other College sources) or maintain an agency account with the College. Recognized organizations may use the Business Office banking services and will keep collected funds in their agency account.
Student activities and organizations that are not formally recognized may not use the name “Monmouth College” in connection with their actions. Further, the College assumes no liability or supervisory responsibility for organizations that are not recognized.
Registration of Recognized Organizations
All recognized organizations must register annually with the Involvement Center. Such registration shall include a current list of officers, the name of the group’s faculty advisor, a constitution and by-laws, and a signed agreement committing the group to abide by the regulations of the College. Recognized organizations that are not registered for a period of more than 12 months cease to be recognized.
The Process of Seeking Recognition
Student groups that exist for only a short period or for a specific activity generally do not seek formal recognition. Further, any group of students who function informally or for other reasons do not desire the benefits of recognition should not feel compelled to become recognized organizations. For organizations seeking formal recognition the process requires the following steps:
- The group, which consists only of currently enrolled students, will develop a constitution (and by-laws if appropriate) and seek a member of the faculty willing to serve as advisor. (Assistance at any stage of this process may be obtained from the Involvement Center.)
- Upon completion of step 1 the organization will apply for recognition first to the Student Senate, presenting its constitution and any other materials the S.S. requests. After deliberation, the Student Senate may recommend to the Student Affairs Committee of the faculty that the College formally recognize the group.
- Upon receiving a favorable recommendation from the Student Senate, the Student Affairs Committee will conduct a review of the petitioning organization according to its own criteria. (A copy of the committee’s criteria for recognition may be obtained from the committee chair or from the Office of Student Affairs.) If deemed appropriate, the committee will recommend to the faculty as a whole that the group be formally recognized as a Monmouth College Student Organization. The Student Affairs Committee must approve all appointments of faculty advisers.
- Recognition does not occur until voted by the faculty.