FERPA

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their educational records. These rights include:

1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.   Students should submit to the registrar, dean, head of the academic department, or other appropriate official, WRITTEN requests that identify the records(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, the official shall advise the student of the correct official to whom the written request should be addressed. The form for this use is available from the Office of Student Affairs and the Registrar’s Office both located in Poling Hall or online at http://department.monm.edu/stuserv/pdf/ferpa.pdf.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information* contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.** One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position, a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent), a person serving on the Board of Trustees, or a student serving on an official committee, such as a discipline committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

SOURCE: This Model Notification of Rights under FERPA for Postsecondary Institutions was developed by the Family Policy Compliance Office

* Personally identifiable information:

A.           A student’s name

B.           Permanent and local college addresses

C.          All telephone numbers of record

D.          Date and place of birth

E.          Major field of study

F.          Participation in officially recognized activities or sports

G.          Weight and height of members of athletic teams

H.          Dates of attendance

I.            Degrees and awards received

J.            Most recent previous school attended

K.          Photograph

**FERPA Disclosure Exceptions

Under Federal Law, the following have access to personally identifiable information without the consent of the student:

A.          College officials and teachers

B.          Representatives of the Comptroller General of the United States, the Secretary or state educational authorities

C.          Financial aid officials

D.          Organizations conducting studies for educational institutions or agencies

E.           Accrediting organizations

F.           Parents of dependent students

G.           Legal authorities with judicial order of subpoena

H.           Appropriate parties in health or safety emergencies

I.            Representatives of the Secretary of Defense